Leadership Team PA - Maritime and Land

About the Role

At QinetiQ, we are creating the future of defence technology. We are seeking a dynamic Personal Assistant to join our team at our Farnborough site. This role offers the opportunity to work with cutting-edge technology alongside brilliant minds.

Role Purpose

The Leadership Personal Assistant will provide comprehensive, professional support to the Managing Director of Maritime & Land, ensuring effective diary and time management to enable the delivery of objectives within business and customer deadlines. The role is responsible for prioritizing, monitoring, and coordinating email and written correspondence, as well as establishing and maintaining efficient administrative systems and processes. This includes the secure management, storage, and retrieval of information, with particular care for confidential, strategic, personal, and business-critical materials.

Key Accountabilities

• Provide high-level, proactive personal assistant support to the Managing Director for our Maritime and Land business, ensuring smooth day-to-day operations and effective use of time.
• Act as a key point of contact for internal and external stakeholders, managing communications with professionalism and discretion.
• Manage, escalate, or delegate issues appropriately within the management chain, providing clear instructions and deadlines, and ensuring timely follow-up and resolution.
• Ensure all meetings are effectively prepared in advance, with agendas and relevant materials compiled and distributed, and actions tracked through to completion.
• Work collaboratively as a strong team player, building positive and effective relationships with colleagues, teams, and other EAs/PAs, providing leave cover as necessary.
• Prioritize competing requests effectively and proactively resolve issues where appropriate, using sound judgment and initiative.
• Assist with optimizing business reporting cycles, meeting terms of reference, and reporting requirements to enhance business effectiveness.

Key Capabilities & Knowledge

• Absolute discretion, with the ability to maintain confidentiality and handle sensitive information at all times.
• Loyal, confident, and self-aware, demonstrating sound judgment and professionalism.
• Highly motivated self-starter with the initiative and capability to work autonomously with minimal supervision.
• Achievement-focused, with a strong commitment to delivering high-quality outcomes.
• Excellent verbal and written communication skills, with the confidence to engage effectively at all levels.
• Highly effective planning and organizational skills, with strong attention to detail.
• Proven ability to work well under pressure and manage competing priorities calmly and effectively.
• Strong relationship-building skills, with the ability to establish trust and credibility across the Performance Leadership Team and the EA/PA community.
• Proactive management and de-confliction of complex appointment schedules.
• Flexible, approachable, and adaptable, with a friendly and collaborative working style.

Experience & Qualifications

• Proven experience in a Personal Assistant role at a senior level with a track record of operating with high levels of integrity, professionalism, and discretion.
• Extensive knowledge of MS Office and virtual connectivity platforms.
• Ideally, current Security Clearance.

Why Join QinetiQ?

Join our talented teams of Engineers, IT & Cyber Specialists, Project Managers, Group Functions Teams, and many more to provide future defences in the UK. At QinetiQ, we offer a unique working environment where teams from different backgrounds, disciplines, and experience enjoy collaborating widely and openly. We provide a diverse and inclusive environment where you can be authentic, feel valued, and realize your full potential.

Our Benefits

• Matched contribution pension scheme, with life assurance.
• Generous holiday allowance, with the option to purchase additional days.
• Options to join Health Cash Plan, Private Medical Insurance, and Dental Insurance.
• Employee discount portal with various offers.
• Support for the Armed Forces community.
• Volunteering opportunities.

Recruitment Process

We are committed to an inclusive recruitment process. If you have a disability or health condition that may affect your performance, please speak to your Recruiter about potential reasonable adjustments. Many roles at QinetiQ are subject to national security vetting.