Business Support Officer – Security/SHE (FTC 12 months)
// Role Summary
Seeking a Business Support Officer to provide crucial administrative and operational support to the Security and Health & Safety teams at MBDA. This 12-month fixed-term role offers a dynamic hybrid working environment and excellent benefits.
// Key Responsibilities
- Provide comprehensive PA and administrative support to senior Security and SHE management.
- Manage invoicing, purchase orders, and donations/sponsorship processes.
- Coordinate communications, engagement activities, and support new starter onboarding.
- Facilitate external visits and events, maintaining MS Office documentation.
- Requires strong organizational, communication, and stakeholder management skills.
// Role Specification
About the Opportunity
An exciting opportunity has arisen for a passionate individual to join the dynamic UK Support Function (UKSF) team at MBDA as a Business Support Officer (BSO). We pride ourselves on our high team spirit and foster an inclusive environment for professional development and growth within a supportive culture.
The Role
As a Business Support Officer, you will provide essential administrative and operational support to the Security and Health & Safety (SHE) teams. This role will be primarily based in our Stevenage office, with occasional flexibility for travel to other sites.
Key Responsibilities:
- Provide pro-active, accurate, and comprehensive PA support to the VP Group Security / Head of UK Security and their direct reports, as well as the UK SHE Manager.
- Assist with the onboarding of new starters within the Security team.
- Manage shared email inboxes efficiently.
- Support GIFTS & Hospitality administration and track utilisation.
- Assist with Donations & Sponsorship processes.
- Handle invoicing and Purchase Order (PO) support, managing the process, processing requisitions, and maintaining up-to-date trackers.
- Contribute to communications and engagement activities, including WeLink communities, Intranet updates, and communication flow-down.
- Engage with a high level of stakeholders, coordinating activities and building relationships within the Security/SHE departments and across the wider business.
- Create and maintain accurate MS Excel spreadsheets, PowerPoint presentations, and MS Word documents.
- Provide administrative support and facilitate external visits and events.
What We Offer:
- Salary: Circa £28,000 per annum, dependent on experience.
- Bonus: Potential company bonus of up to £2,500 (based on company performance).
- Duration: 12 months fixed-term contract.
- Working Pattern: Dynamic (hybrid) working, with 2-3 days per week onsite in Stevenage and a flexible approach.
- Pension: Maximum total contribution (employer and employee) of up to 14%.
- Overtime: Opportunity for paid overtime.
- Flexi Leave: Up to 15 additional days of leave.
- Parental Leave: Enhanced parental leave, including up to 26 weeks for maternity, adoption, and shared parental leave, with enhancements for paternity, neonatal leave, and fertility treatments.
- Facilities: Access to fantastic site facilities including subsidised meals and free car parking.
- Healthcare: Healthcare Cash Plan offering reimbursement for everyday healthcare expenses.
Security Requirements:
Candidates must be British Citizens or British/Dual Nationals. Restrictions and/or limitations relating to nationality and/or rights to work may apply. As a minimum, all successful candidates will be required to undergo HMG Basic Personnel Security Standard (BPSS) checks managed by the MBDA Personnel Security Team after an offer has been made.